Inventory management for fashion brands
Know what is available, decide what needs attention now
AJDN records stock movements by product variant and provides visibility through clear reporting agreements. Connect storage, production, fulfilment and returns in one controlled process.
- Movements by SKU, size and colour
- Reporting frequency and stock thresholds by agreement
- Connected to storage, production and fulfilment
From count to action
Inventory management that supports operational decisions
Inventory management for fashion brands means processing every received, produced, picked, shipped or returned item against the correct SKU. Stock information is only reliable when item master data and movement rules are used consistently.
We define in advance which system or file acts as the source of truth. Depending on platform and workflow, data can be exchanged per movement, daily, weekly or at another agreed interval. We only describe information as real-time when a suitable integration demonstrably supports it.
Together we define how reserved and available stock, minimum and maximum thresholds, discrepancies and corrections are handled. AJDN supplies operational information while purchasing and range decisions remain clear and controllable for your brand.
Reliable inventory data
Control over every stock movement
Consistent item data
SKU, model, size, colour and product description form one reliable basis for storage, production and orders.
Movement recording
Inbound receipt, production, picking, shipping and returns are processed using agreed inventory rules.
Counts & corrections
Initial and periodic counts help identify discrepancies early and correct them through a controlled process.
Inventory thresholds
Minimum, maximum and warning levels highlight which products require attention or replenishment.
Agreed reporting
You receive the agreed data and exceptions at a frequency that suits your volumes and systems.
Fulfilment connection
Stock status, personalisation, pick & pack and shipping use the same product structure.
A controlled process
How we set up inventory management
Range & systems
We map SKUs, sales channels, files, systems, responsibilities and the reporting you need.
Baseline count
Available goods are counted and matched to the agreed item master data and inventory statuses.
Movement rules
We define how inbound receipt, production, reservations, picking, shipping, returns and corrections are processed.
Reconcile & improve
Reports and counts are compared, discrepancies investigated and processes refined where required.
From stock figure to operational decision
Inventory management is more than storing products
Storage describes the physical location of a product; inventory management explains how many units are available, which stock has already been reserved and which movements still need processing. We therefore begin with consistent product master data. SKU, description, size, colour, collection and personalisation details must be unambiguous so an inbound carton or returned garment can be assigned to the correct variant.
Inventory changes through goods receipt, embroidery, printing, assembly, pick and pack, shipping, returns, damage and corrections. We agree when each movement is recorded and who assesses exceptions. This makes it possible to distinguish between physically present, available, reserved, in production, blocked and returned stock. Clear statuses reduce the risk of promising the same garments to more than one order.
Together we determine the information and reporting frequency your team needs. This may range from periodic reports to a data flow through the agreed webshop or ERP workflow. Minimum levels, warning thresholds, fast-moving lines, slow stock and expected peaks can be reviewed. AJDN can flag unusual differences or declining availability, while purchasing and collection planning remain based on your brand’s agreements and sales forecast.
Checks are part of a reliable process. Inbound quantities can be compared with supplied information, while cycle counts or targeted checks help identify differences between physical and recorded stock. When an exception appears, we record the correction and investigate whether it relates to a wrong size, damage, a return, production usage or an unprocessed order. Inventory management then becomes a continuous improvement process instead of a static list.
Because inventory management connects to AJDN storage, production, fulfilment and returns, the same product information can support the complete workflow. Blank garments can be reserved for personalisation, finished products can wait for dispatch and approved returns can become available again. During onboarding we document roles, reporting, exceptions and escalation so your team knows which information it will receive and when action is required.
Business terms
Inventory rules agreed in advance
No standard minimum
There is no standard minimum stock per size or colour unless AJDN and the customer agree one.
Stock ownership
Purchased and printed customer stock remains the customer’s property. Unprinted AJDN garments are not charged in advance and remain AJDN property until ordered.
One agreed source
Stock may be maintained in the customer’s webshop or software, AJDN administration or the AJDN App. We document which source is authoritative.
Insight without overpromising
Customers can receive real-time insight into their own stock. Real-time visibility of general AJDN warehouse stock is only promised once demonstrably available in the App.
Low-stock action
At an agreed minimum, the customer is notified or AJDN orders replenishment according to the documented workflow.
Additional check
An extra stock check or periodic inventory costs €50 per assignment and takes place only after approval.
All stated business prices exclude VAT.
Frequently asked questions
Everything about inventory management
How does AJDN manage apparel inventory?
We record agreed movements by SKU, size and colour. Before setup we document which system or file is authoritative and how often data is exchanged.
Do I get real-time stock visibility?
Real-time insight can be provided for customer-owned stock when the selected connection supports it. AJDN does not promise general real-time warehouse stock before it is demonstrably available in the App.
Is there minimum stock per size or colour?
Not by default. AJDN and the customer only document minimum or maximum levels when the customer requests them.
What happens when stock is nearly sold out?
AJDN notifies the customer or orders new items according to the agreed minimum stock and workflow.
Can returns be added back into stock?
Yes. After inspection and assessment, suitable returns can be repacked, registered and made available again.
What does an extra stock check cost?
An extra stock check or periodic inventory costs €50 per assignment, excluding VAT, and only takes place with prior approval.
Can inventory management connect to production?
Yes. Stock can connect to on-demand production, DTG, DTF, DTM, embroidery, fulfilment and shipping.
How do I start inventory management?
Start in the AJDN App or use the form and share your platform, SKU structure, volumes, reporting needs and target date. AJDN responds within one working day.
Turn inventory from a question into a decision tool
Share your range, current systems and required reporting. We will design a workable inventory structure without adding unnecessary technology.
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